Buying Guides
11 common questions about buying hotel supplies
Each guide covers one thing clearly: a short answer first, then the reasons and how to word your inquiry.
Find questions by purchasing stage
Each guide starts with a short answer, then explains why and how to word your inquiry.
01Pre-opening planning
- How far ahead of a new hotel opening should you start buying supplies?Standard products: start 3–4 months before opening; with customization or several categories, 4–6 months; with furniture, more than 6 months.
- What supplies does a typical small or mid-size hotel room need?List by 7 categories; linen purchase quantity = pieces in use per room × number of rotation sets.
- How many sets of bedding does a hotel need?Usually 3–5 sets per bed, depending on your laundry method; add 10%–20% spare for a new opening.
02Products & specifications
- How to choose hotel towels: weight, size and material explainedChoose size by use first, then weight by tier: most city hotels use 500–600 GSM bath towels.
- Is a higher thread count better for hotel bedding? How should you choose the fabric?No. Most hotels do well with 250–400 TC 100% cotton; your inquiry should state composition, yarn count, weave and TC.
- How do I choose toiletry sizes and quantities?First decide between single-use small bottles, refillable bottles or wall dispensers; small bottles are usually 30–50 ml, with usage estimated by room nights.
03Customization & sampling
- Why do minimum order quantities vary for custom hotel supplies?MOQs come from fixed costs such as dyeing, pattern making and tooling; standard specifications have the lowest MOQ, and each extra customization raises it a little.
- What do you need to prepare for logo and packaging customization of hotel supplies?Logos need vector files, Pantone codes, position and size, and method; packaging needs the format, print content and quantity per carton.
- After samples are approved, how do you keep bulk goods consistent with the samples?Write every specification and allowed tolerance into a document, with a signed approved sample kept by each side.
04Ordering & delivery
- Buying hotel supplies from China for the first time: what do you need to prepare?Prepare four things first: product list and quantities, specification requirements, delivery time and place, and budget direction.
- How do you align lead times and consolidate hotel supplies from several suppliers?Plan lead times backward from the supplier that finishes last; each supplier's goods go to one consolidation warehouse, are checked, then loaded together.
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