01Where the time goes
| Stage | Standard products | Custom products | Notes |
|---|---|---|---|
| Confirm the list and quote | 1–2 weeks | 2–3 weeks | The more complete the information, the faster |
| Sampling & approval | 1–2 weeks | 3–6 weeks | Custom colors and logos often take several rounds of changes |
| Bulk production | 3–5 weeks | 4–8 weeks | Depends on quantity and factory schedules |
| Consolidation & shipping preparation | About 1 week | 1–2 weeks | Several factories wait for the last batch |
| Sea freight & customs | Depends on the route | Depends on the route | Per the sailing schedule at the time, plus customs clearance |
| Receiving, distribution and setup at the hotel | 1–2 weeks | 1–2 weeks | Before opening, beds still need making, items placing and a trial run |
These are typical ranges; actual timing is scheduled once the list is confirmed.
02Planning backward: an example
Say the opening date is September 1, with linen that needs a custom logo, and sea freight plus customs estimated at 5–6 weeks:
| Time | What needs to be done |
|---|---|
| Late July | Goods reach the hotel, allowing 1–2 weeks for receiving and setup |
| Mid-June | Shipment |
| May | Bulk production |
| April | Sample and approve |
| March | Finalize the list and get quotes |
Conclusion: start in March at the latest, about 6 months before opening.
03What most often causes delays
- Custom colors and logos: each round of sample changes takes a week or two.
- Furniture: sizes have to be checked against drawings, and production takes longer.
- Multi-factory consolidation: the whole shipment waits for the last factory to finish.
- Chinese New Year: factories usually stop for 2–4 weeks around it, so always plan around it.
- Late payment and approvals: a late deposit or late sample approval means production starts late.
04What if time is short
- Order standard items first and custom items later.
- Ship in phases: linen and toiletries needed for opening go first, décor later.
- Air freight for urgent small batches costs more, so use it only for key items.
05How to word your inquiry
How to word your inquiry
Planned opening September 1, 2027, delivered to Jeddah, Saudi Arabia. Bedding and towels need embroidered logos; toiletries are standard. Phased shipments are acceptable. Please give a schedule for sampling, production and shipment based on this date.